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Executive Assistant to CEO

Executive Office

JOB SUMMARY:

Under the general direction and guidance of the President & CEO, the Executive Assistant provides comprehensive strategic and administrative support.  The Executive Assistant provides the President & CEO direct assistance with a variety of tasks which requires, but is not limited to:  1) strong administrative skills, 2) the ability to take initiative, 3) a highly professional demeanor, 4) the ability to effectively interact with all team members/management, including board members and donors, 5) handling confidential information with discretion, and 6) communications with senior staff, volunteers, community leaders, and partners.  

ESSENTIAL FUNCTIONS:

• Plan, schedule, and organize President & CEO’s Outlook calendar and related business activities.
• Manage and plan travel for the President & CEO and key volunteers, including all related arrangements and coordination of accommodations for out-of-town conferences.
• Operate with a high degree of independent judgment to minimize the need for the President & CEO to become mired in administrative detail, including design and implementation of office procedures to increase efficiency and productivity.
• Compose and prepare correspondence and other written materials, as well as screening and routing mail.
• Identify issues/concerns and recommend or implement solutions on an organizational basis.
• Represent the office of the President & CEO in external and internal meetings when necessary.
• Manage flow of information through the office of the President & CEO, while maintaining corporate and other confidential files.
• Act as liaison between the President & CEO, public, and other organizational personnel.
• Develop Corporate Board and Executive Committee agendas in collaboration with the Executive Team.
• Lead compilation of materials for Board, Executive Committee, and Nominating Committee meetings, and other groups in collaboration with the Executive Team.
• Work with Development Department to schedule CEO Visits related to fundraising campaigns.
• Schedule, arrange and attend various Board and Committee meetings; provide logistical support, preparation and distribution of materials, take meeting notes, and follow-up when necessary.
• Maintain effective and professional relationships with the Board, top community leaders, key staff, and volunteers; oversee transition and orientation of new Board members.
• Demonstrate ability to initiate and perform effective research and follow-up on a wide range of administrative and organizational tasks.
• Answer and screen telephone calls; answer and direct inquiries as needed.
• Other duties and responsibilities as assigned.

QUALIFICATIONS:

• Minimum 10 years related experience as an Executive Assistant to a Chief Executive Officer, Chief Operations Officer, or equivalent is essential.  Strong interest in policy issues related to economic stability, education, and basic needs a plus.
• Should possess excellent communication skills, both verbal and written, as well as the ability to communicate effectively and tactfully with all levels of the organization in a professional manner.
• Must possess a flexible, self-starting, service-oriented attitude to changing priorities with excellent time management and follow through.
• Must have excellent relationship building, strong organizational, and follow up skills, with a high level of detail-orientation.
• Must be able to work independently, exercise initiative, independent good judgment, flexibility, discretion, and solid decision making.
• Must be able to successfully manage multiple priorities, organize, and schedule work effectively in a fast-paced, deadline driven environment; remaining calm under pressure while meeting deadlines and maintaining accuracy.
• Intermediate knowledge of, and proficiency in, Microsoft Office (Excel, Work, Outlook, and PowerPoint) is essential.
• Should have solid research and internet search skills as well as knowledge of statistical software and analysis.
• Bachelor’s degree or equivalent experience is required.

Interested candidates please email a cover letter, resume and salary history to Hiring Recruiter at [email protected].

No phone calls please.

United Way of Greater Los Angeles is an equal opportunity employer. We are committed to providing equal employment opportunity for all applicants and employees regardless of race, color, religion, creed, gender, national origin, ancestry, marital status, sexual orientation, age, citizenship status, physical or mental disability, medical condition, or status as a veteran. Employment decisions are based on merit, qualifications, abilities and business needs.